Our Hybrid Meeting Policy
 

First published in February 2022. 

Background 

Prior to March 2020, Manchester WI hosted monthly main meetings, sub-group meetings and socials in person, making use of a range of venues in and around Manchester City Centre. Because of Covid-19 restrictions, events held from March 2020 were online, and we used Zoom to continue to run regular main meetings and sub-group sessions. In the autumn of 2021, we were able to hold two in person meetings and a social, although sub-group meetings continued to be online. As a WI, we are keen to both return to face-to-face meetings and to continue to offer online meetings. Both forms of meetings have their benefits in terms of inclusivity and this was our main motivation for developing this policy. 

 

Our Covid Safety Measures 

First of all, it is important to note that all in-person events arranged by Manchester WI will continue to follow Covid-19 safety guidelines set by the National Federation of Women’s Institutes. We will notify our members of any changes to our safety measures and if/when these measures are lifted.  

  • Masks -  We encourage all attendees to the event to wear a face mask whilst walking around the venue and the room we have booked. Committee members and speakers are being provided with transparent face masks in line with guidance from Deaf Action.

  • Sanitisation - We encourage attendees to the event to bring their own hand sanitiser, to use this regularly, and to wash hands regularly. We will be providing hand sanitiser at the entrance, the cake table, and around the room.

  • Food & drink - Tea and cake is very important to our WI, and so we will be hosting our famous bake sale! We would love for you to bring your homemade bakes, although we do suggest that you bring pre-portioned items (e.g. cupcakes, wrapped biscuits). Any larger cakes, the committee will pre-cut and plate up in advance of sale. Crockery and cutlery is available from the venue, although you are welcome to bring your own mug if you prefer.

 

Our Policy 

  • We recognise the benefits of offering both face-to-face and online meetings to our members, and have listened to feedback we have received from members in developing this policy. 

  • We commit to running all sub-group meetings online during 2022. In 2023, we will review this policy and explore ways to offer these meetings across the two different formats. Any face-to-face gatherings of sub-groups will be held in addition to the regular schedule (for example, last summer we organised a book swap alongside a picnic as a weekend event, but Bookish Broads ran as usual that month).  

  • We commit to offering hybrid main meetings where this is appropriate. For example, if we have speaker we will run a parallel meeting on zoom to ‘live stream’ the talk and, as long as we have enough committee members to run both sides of the event, facilitate discussion. 

  • If we are not able to run a parallel meeting (for example, our annual ‘school trip’ which would be harder to live stream) we commit to facilitating an online social in that month. 

  • We will launch a survey at membership year end to seek views from our members as to how this policy is working and to inform future decisions. 

Please feel free to get in touch with us if you have any questions or want to chat about how we can make Manchester WI work for you! Our email address is manchesterwi@gmail.com